Creating an Event

Last updated: April 23, 2026

Events in WeGive let you invite supporters to gatherings, sell tickets, collect registrations, and keep everything tied to your donor records. This article walks through creating an event from the dashboard and explains each setting along the way.

Every event you create is added to your Events list under Engagements > Events, where you can review, edit, duplicate, or archive any event in your organization.

Before You Start

Have these ready:

  • Dashboard access with permission to manage events

  • Event basics: name, date/time, location (or virtual link), description, banner image

  • If selling tickets: a fund or designation for ticket revenue, plus your ticket tiers (name, price, capacity)

  • If collecting custom info: the questions you want to ask registrants

Step 1: Open the Events Page

  1. In the left-hand nav, click Engagements.

  2. Click Events.

You'll land on the Events list — every event in your org lives here. Use the filters at the top to search by name, date, or status.

To start a new event, click + New Event in the top right.

Step 2: Fill Out Event Details

The event builder is a 4-step wizard. Step 1 is Details — the public-facing info registrants will see.

Required

  • Event name

  • Start date, time, and timezone

  • Description (rich text)

  • Location — choose In person (enter an address) or Virtual (enter a URL registrants receive after signing up)

Optional

  • End date and time

  • Banner image

  • Custom URL slug

Click Next.

Step 3: Configure Registration & Tickets

Step 2 is Registration — this controls whether the event is free or paid, what tickets exist, and how registration behaves.

Tickets

Toggle Has tickets on to create tiers. Each tier has a name, price (leave blank or 0 for free), capacity (blank = unlimited), and description. You can also add discount codes for promotions.

Access & capacity

  • Access type — Public (anyone can register) or restricted

  • Registration open/closed — pause registration without deleting the event

  • Max registrations — cap the total across all tiers

  • One ticket per person — prevents multiple of the same ticket in one order

Fund routing

  • Fund — where ticket revenue is credited

  • Registration fund — separate fund for additional donations collected during registration, if different

Payment & fees

Pick which methods are available: credit card, Apple Pay, Google Pay, Link, bank login, ACH, PAD, PayPal. Choose whether registrants see a Cover fees option and whether it's checked by default.

Waivers

If you need a liability waiver, toggle Require registration waiver on, pick the waiver type (WeGive built-in or DocuSign template), and add the content.

Click Next.

Step 4: Add Custom Questions

Step 3 is Questions — anything you want to collect beyond name and email.

  • Toggle Ask for mailing address (and mark required or optional)

  • Toggle Ask for name if you want to collect it separately from the account on file

  • Add custom questions — dietary restrictions, t-shirt size, guest names, etc.

  • Choose whether questions are asked before or after confirmation

Click Next.

Step 5: Review & Publish

Step 4 is Confirmation — final review before going live.

  • Double-check event details, tickets, and settings

  • Customize the confirmation page title and description shown right after signup

  • Set your registration success and receipt messaging

Click Publish when ready (or Save to keep it as a draft).

After You Publish

Your event appears in the Events list at Engagements > Events. From there you can:

  • Share the registration link or embed it in a campaign

  • View registrations and ticket sales in real time

  • Edit most fields after publishing (date/price changes on events with existing registrants may need follow-up communication)

  • Duplicate the event for a recurring or similar one

  • Archive once it's over — archived events stay in reporting

Tips

  • Save a draft first if you're still working out details.

  • Preview the event page before sharing the link.

  • Set up a confirmation email template ahead of time for customized post-registration messaging.

  • Use discount codes instead of adjusting base prices for promotions — it keeps reporting cleaner.

Related Articles

  • Managing ticket sales and registrations

  • Setting up custom registration questions

  • Adding an event to a campaign

  • Event confirmation emails and reminders

If you run into any issues creating an event, reach out to WeGive Support — we're happy to help.